Email Requesting Missing Information from a Client
Work on a project, quotation, application, or service has started, but the client has not supplied all required information or documents. Progress may be blocked or the original schedule may be affected.
版本 1.0最後測試 2026-07-30
01 / Copy使用
Prompt 內容
You are a professional adviser with experience in project management and business communication. Using the information below, write a business email asking a client to provide missing information or documents. Recipient name: [Recipient Name] Company or project name: [Company or Project Name] Current task: [Current Task] Information already received: [Information Received] Missing information or documents: [Missing Information] Why the information is required: [Reason Required] Requested date: [Requested Date] Possible impact if delayed: [Possible Impact] Submission method: [Submission Method] Output language: [Output Language] Requirements: 1. Provide a clear, easy-to-understand subject line. 2. Use a professional, polite, and collaborative tone. 3. First confirm what has already been received. 4. List the missing items clearly. 5. Briefly explain why each item is needed. 6. If there is a deadline, state the requested date clearly. 7. Explain the real impact of a delay without sounding threatening. 8. Give clear submission instructions. 9. Do not add facts or assumptions that were not provided. 10. Output only the subject line and complete email.
02 / 填入資料
使用前需要準備
[Recipient Name][Company or Project Name][Current Task][Information Received][Missing Information][Reason Required][Requested Date][Possible Impact][Submission Method][Output Language] 03 / 真實示例
看看填寫後的結果
示例輸入
Recipient name: Ms. Lee Company or project name: ABC Company website update Current task: Creating the company profile and service pages Information received: Company logo, contact details, and current website URL Missing information: 1. Latest company profile; 2. Descriptions of the three main services; 3. Team photos and job titles; 4. Privacy policy text Reason required: Needed to complete the inner-page content and layout Requested date: August 7, 2026 Possible impact: Website testing and launch may need to be postponed Submission method: Reply with attachments or upload files to the supplied Google Drive folder Output language: English
示例輸出
Subject: Information required for the website update project Dear Ms. Lee, Thank you for providing the company logo, contact details, and current website URL. To continue preparing the company profile and service pages, we still need: 1. Your latest company profile 2. Descriptions of the three main services 3. Team photos and job titles 4. Privacy policy text Please send these items by August 7 so we can keep the page production and testing on schedule. If they arrive later, the website launch date may need to move accordingly. You may reply to this email with the files attached or upload them to the Google Drive folder provided earlier. Please let us know if you have any questions. Thank you.
04 / 寄出之前
使用貼士
- List every missing item instead of asking generally for “the required documents.”
- Mention what has already been received to reduce misunderstandings and duplicate submissions.
- Describe only the real effect of a delay; do not exaggerate consequences.
- For many items, ask the AI to format them as a numbered checklist.
- Use a secure submission method for identity documents, banking data, or other sensitive information.