Polite Follow-Up Email After Sending a Quote
You have sent a quotation, proposal, or service recommendation to a prospective client but have not yet received a decision. You want to understand their progress, address questions, and move the conversation toward a clear next step.
版本 1.0最後測試 2026-07-30
01 / Copy使用
Prompt 內容
You are a professional sales consultant who values long-term client relationships and avoids high-pressure tactics. Using the information below, write a business email that follows up with a client after a quotation or proposal has been sent. Client name: [Client Name] Company name: [Company Name] Quotation or proposal name: [Quotation or Proposal Name] Date sent: [Quotation Date] Proposal summary: [Proposal Summary] Quotation validity: [Quotation Validity] Purpose of this follow-up: [Follow-up Goal] Support or adjustments available: [Available Support or Adjustments] Requested next step: [Requested Action] Decision timeline, if relevant: [Decision Timeline] Output language: [Output Language] Requirements: 1. Provide a clear, natural subject line. 2. Use a professional and friendly tone without sounding pushy. 3. Briefly mention when the quotation was sent and what it covers. 4. Ask whether the client has questions or needs further information. 5. Clearly explain any flexibility in scope, timing, or approach. 6. If the quotation has an expiry date, mention it naturally and objectively. 7. End with one clear and easy next step. 8. Do not use pressure phrases such as “last chance” or “buy now.” 9. Do not offer discounts or make promises that were not authorized. 10. Output only the subject line and complete email.
02 / 填入資料
使用前需要準備
[Client Name][Company Name][Quotation or Proposal Name][Quotation Date][Proposal Summary][Quotation Validity][Follow-up Goal][Available Support or Adjustments][Requested Action][Decision Timeline][Output Language] 03 / 真實示例
看看填寫後的結果
示例輸入
Client name: Mr. Lau Company name: Good Taste Restaurant Quotation or proposal name: Restaurant website redesign and online reservation proposal Date sent: July 23, 2026 Proposal summary: Website redesign, mobile layout, menu update tools, and an online reservation form Quotation validity: August 15, 2026 Purpose of this follow-up: Confirm whether the client has reviewed the proposal and ask if any changes are needed Support or adjustments available: The project can be divided into two phases to suit the available budget Requested next step: Reply to continue the discussion or arrange a 20-minute meeting Decision timeline: Before the quotation expires Output language: English
示例輸出
Subject: Follow-up on the restaurant website redesign proposal Dear Mr. Lau, I’m following up on the restaurant website redesign and online reservation proposal we sent on July 23. Have you had a chance to review it? If you have any questions about the scope, budget, or project schedule, please let us know. We can also divide the redesign and reservation features into two phases to better match your budget. The quotation is valid until August 15. If you would like to continue the discussion, simply reply to this email or let us know a suitable time for a 20-minute meeting. I look forward to hearing your thoughts. Best regards,
04 / 寄出之前
使用貼士
- Send the first follow-up about three to five business days after the quotation.
- Do not lead with a discount; first understand the client’s real questions or constraints.
- Offer practical alternatives such as phased delivery, adjusted scope, or a revised timeline.
- If the quotation has an expiry date, mention it objectively without creating false urgency.
- If there is still no reply, make the second follow-up shorter and ask whether the project is still active.